Job Vacancy: Terre des Hommes Foundation Job Positions Available

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Terre des hommes Foundation (Tdh) is the leading Swiss NGO focusing on child rights. It is active in more than 30 countries with development and emergency projects. Tdh focuses its action on the two following areas of intervention: health and protection of particularly vulnerable children. Modern management and communication tools ensure the quality of Tdh’s projects. The Foundation constantly aims to improve its services.

We are recruiting to fill the position below:

Job Title: Administrative and Logistics Coordinator
Location: Maiduguri, Borno
Duration: 3 Months
General Description

• The Administrative and Logistics coordinator under the immediate supervision of the Country Representative will direct and coordinate all administrative, accounting, financial and logistics services associated with the delegation.
• He/she will take part in defining Tdh’s human resources policy, and ensure that it is followed. He/ she manages and trains logistics team, make sure purchases and timely supply to respond to program and office needs. As Coordinator, he/she is responsible for the delegation’s financial balance.
• He/she will monitor adherence to Tdh Administrative and Logistics procedures and donor procedures as well as to the laws of the country in which intervention is taking place.
• He/she is the point of reference for the delegation, and the link between headquarters and the delegation for all administrative and logistics matters.
• He/ she contributes to define and implement security and access strategies for the delegation.

General Conditions
Swiss salaried contract 3,400 CHF (~2,950 €) < > 4,750 CHF (~4,100 €) net /month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.

Interested and qualified candidates should:
Click here to apply for this Position

See below, for how to apply for the other 2 positions below.

Job Title: Logistics Assistant
Location: Borno
General Objectives

• The logistics assistant supports the logistician in implementing and supervising all logistical activities. In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the logistician in his/her absence.

Responsibilities and Tasks
Management of Supplies:

• Update price lists and vendor databases
• Control Tdh purchase procedures
• Verify and process quote requests and purchase requests/purchase orders
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

Management of Vehicle Fleet:

• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles

Management of Equipment/Telecommunications:

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication

Management and Monitoring of IT Equipment:

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment

Management of Stock/Premises:

• Supervise the maintenance and securing of warehouses
• Carry out regular stock checks and physical inventories
• Ensure/Supervise the basic maintenance of premises (office and guesthouse)

Human Resource Management:

• Assist in the recruitment process and in evaluating the members of the logistical team under his/her supervision
• Establish team schedules in conjunction with the logistician
• Ensure or assist with logistical training

Mandatory Requirements
Education Degree:

• Good knowledge of purchase procedures in general.

Work Experience:

• Previous relevant experience in a logistic function and preferably in an NGO

Knowledge & Skills:

• Good analytical and writing skills

Computer Skills:

• Good knowledge in Microsoft Office Pack (Excel and Word and computer sciences).

Language Skills:

• Fluent in local languages and in English, (speaking/reading/writing).

Other:

• Knowledge of humanitarian actors/Good management and pedagogical skills

Assets
Other knowledge:

• with NGO’ rules, procedures and regulations

Interest:

• Work in relief sector
• Strong motivation to help people in needs
• Transversal skills
• Honest and trustworthy
• Reliable, rigorous and well organized
• Motivated and dedicated this/her job
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation
• Autonomy, neutrality, hard worker
• Able to manage stress and pressure
• Able and willing to learn to extend his/her scope of work
• Able to manage priorities, take initiatives and work without constant supervision

Job Title: Administrative Assistant
Location: Borno
General Objective

• Under the direct supervision of the Administrative & Financial Coordinator, the Administrative Assistant supports the Administrative & Financial Coordinator in implementing and supervising all the activities related to finance, accounting, cash management and human resources.
• In particular, he/she lends support to carrying out urgent activities and the filing and archiving financial and administrative documents.
• He/she temporarily takes on the basic tasks of the Administrative & Financial Coordinator in his/her absence.

Responsibilities and Tasks
Administrative Management of Personnel:

• Welcome and participate in administrative briefing of new personnel
• Assist the administrator for the administrative management of recruitment and hiring
• Participate in the organization of training
• Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Tdh employees
• Ensure the confidentiality of all HR datas
• Participate in the monitoring of work contracts on the base
• Collect payment details and integrate them into the HR database
• Issue pay slips and supervise payment of salaries after approval by the administrator
• Calculate taxes and duties and create pay records for the relevant organizations
• Keep an organization chart up to date for the base
• Assist the administrative in the organization and conduct of meetings with personnel representatives
• Participate in the application of policies relating to salaries and benefits for Tdh
• Monitor changes in the cost of living

Team Management:

• Train and support team members under his or her supervision
• Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Treasury / Accounting / Management:

• Supervise the physical maintenance and safety of cash boxes
• Manage the petty cash
• Manage and follow up the pay-outs and advances, within established guidelines
• Keep the registry of cash pay-outs and the cashier’s register
• Verify, before recording, that records conform to regulations and procedures of Tdh
• Translate accounting documents if necessary
• Exchange currencies at request of superiors
• Verify cash balances daily and report any discrepancies to superior
• Prepare monthly closing, revision and integrity of accounts
• Issue vouchers, supervise archiving of records
• Participate in audits or any checks issued by partners or head office, at the base level
• Participate in the consolidation of budget follow ups and cash forecasts at the base level
• Monitor due dates for payments of contracts managed by the administrative coordinator
• List liquidity needs in concert with the admin coordinator
• Record budgetary transfers and keep accounting codes
• Archive accounting records according to Tdh procedures after a final verification of receipts etc.
• Guarantee security of the cash and confidentiality of information

Reporting / Communication:

• Participate in supervision of regulations in effect
• Aid admin coordinator in relations with administrative authorities

Mandatory Requirements

• Language Skills: Fluent in local languages and in English, (speaking/reading/writing).
• Education Degree: University degree in Finance, Accounting
• Work experience: Minimum 2 years experience in a similar position
• Knowledge & skills: Good analytical and writing skills
• Computer skills: Good knowledge of the MS office software. Excellent in Excel
• Other: Knowledge of humanitarian actors/Good management and pedagogical skills

Assets:

• Other knowledge: Acquaintance with NGO’ rules, procedures and regulations
• Interest:
  • Work in relief sector
  • Strong motivation to help people in needs
  • Accounting and finance
  • Transversal skills
  • Honest and trustworthy
  • Reliable, rigorous and well organized
  • Motivated and dedicated to his/her job
  • Ability to take initiative to deal with difficulties encountered in daily work
  • Ability to adapt or change priorities according to the changing situation
  • Autonomy, neutrality, hard worker
  • Able to manage stress and pressure
  • Able and willing to learn to extend his/her scope of work
  • Able to manage priorities, take initiatives and work without constant supervision

How to Apply
Interested and qualified candidates should send their copies of updated CV’s, Letter of Motivation and National ID card and reference contacts to: tdh.jobs.nigeria@gmail.com The position must be clearly indicated on the application.

Note

• Only candidates who meet the selection criteria will be conducted.
• This position is open to Nigerian nationals only.

Application Deadline  26th October, 2017.

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